Minutes for RSB Board Meeting February 9, 2018a
Present: Kathleen, Michael, Robert, Ron, Roger, Kelly.
Verse, opening.
Selected Recording Secretary: Kelly Calegar
Motion: Michael moved to approve the minutes from December 15th 2017. Robert seconded. Approved.
Treasurer’s Report: Kelly presented year end bank statements and financial statements and gave a verbal review.
- There was an outstanding check that Kelly will investigate and discuss with the payee.
- Folsom Estate update: The RSB Chicago board president who received the Folsom bequest resigned. Chuck Ginsberg, their treasurer, sends checks to us each month for $250 each. Clearly the April deadline for complete payback will not be honored. Kelly will call Chuck Ginsberg to get a better idea of their situation.
- The Branch Annual Report is due May 15th. Robert will file this, or send info to Kelly.
Planning Group Update: Roger and Kelly are seeking festival celebrations with continuity and rhythm from season to season. They will schedule another meeting soon. There was very sparse board member attendance at the Holy Night gatherings.
Mary Stewart Adams Workshop: Kathleen will put the flyer together and distribute it. The cost will be on a sliding scale: $10-$20 for the Friday evening lecture, and $30 – $50 for the Saturday workshop.
Motion: Robert moves that $1800 is allocated for this workshop. Roger seconded. Approved.
Report from Scholarship Recipient: Kathleen will send this report out over the list-serve.
RE-design of Website: Kelly will get a quote from Penner Web Design and specifically ask about an on line calendar. Anne Nicholson has also expressed interest in doing this work. There will be a need for someone to perform ongoing web maintenance.
Scholarship Approval Process: There was a suggestion for requests to come in writing and enough in advance to allow time for proper board deliberation. Robert will send Kelly the current policy for scholarship approval. There seemed to be general consensus that the recipient should be a branch member, and only one scholarship per year. To be revisited at next meeting.
Email Voting discussion: some board members are not comfortable with the email voting process, or with the urgent need to make decisions via email. The request is to schedule board meetings in advance for a whole year in such a way that decisions can happen in meetings vs. via email, and to wait unless absolutely necessary.
AGM: The AGM is scheduled for Saturday, March 24th 1 – 4 pm. There was a suggestion to have square dancing at the AGM. Also to have reports of the prior year successes by the anthro initiatives written instead of verbal.
- Kathleen will announce this meeting, which needs to be announced with two weeks’ notice. This announcement will include a call for board membership.
Other items for next board meeting:
Branch Library to become a reality: Kelly will draft an agreement for housing the Branch Library for consideration at the next board meeting.
Next Meeting: March 9th 2-4 PM
Verse, Closing.
